Access levels

Access levels decide what each member can see and change in every app.

For admins

1. Open Access levels. Built-in levels are listed first, then your own.

2. To change what a level gives, open it and set each app.

3. To make a new level, duplicate the closest built-in one, rename it and change it.

4. Use Compare to see levels side by side.

Good to know:

• You can't rename built-in levels, or change System Admin.

• Pay has its own setting, separate from Employees, so managers can handle time off without seeing pay.

• Start broad, then narrow. Only give change access to people who need to update records.

Updated 2026-10-24